Draft Minutes
Ordinary
30th September 2026

MINUTES OF MEETING OF MILLOM TOWN COUNCIL HELD ON WEDNESDAY 30th SEPTEMBER 2026 COMMMENCING 07.00PM IN THE METHODIST HALL, MILLOM

PRESENT: Cllr S Faulkner, Cllr A MacDonald, Cllr A Liebhart, Cllr E Amos-Milburn, Cllr J Brown, Cllr D Billing, Cllr J Kellett, Cllr B Crellin and Cath Jopson (Clerk). One member of the public was also in attendance.

69/26: APOLOGIES FOR ABSENCE:

Apologies were received from Cllrs Williamson and Kelly

70/26: EXCLUSION OF PRESS AND PUBLIC:

No press or public were in attendance.

71/26: MAYOR’S ANNOUNCEMENTS:

Due to the absence of the chair, the mayor Cllr Faulkner stepped in to chair the meeting.

The mayor began by distributing her list of civic duties carried out during the months of August and September. Cllr Faulkner suggested a date of 14th October for a workshop In the office to discuss the Millom Town Council plan and informed the meeting that Mr David Savage would be in attendance to give an update on the Millom Folk Museum.

Cllr Faulkner thanked all who had attended her Civic Sunday and gave a special thanks to councillors Kellett, Liebhart and Amos- Milburn for all of their hard work with the refreshments etc

72/26: DECLARATIONS OF PECUNIARY INTEREST:

No declarations of pecuniary interest were received.

73/26: TO APPROVE THE MINUTES OF THE MEETING HELD ON 29th JULY 2026:

Cllr McDonald proposed that the minutes from the meeting held on 29th July 2026 be signed as a true and correct record, this was seconded by Cllr Brown and agreed.

74/26: ACTIONS UPDATE FROM PREVIOUS MEETING MINUTES:

The clerk informed the meeting that all actions had been completed.

75/26: OPEN TO THE PUBLIC:

A member of the public asked the Council to clarify why it had decided to engage Worknest to provide HR consultancy services, including advice and support on employment policies and procedures. The member of the public expressed the view that all HR-related matters could be dealt with through CALC

The Council explained that the decision followed the Chair’s attendance at a CALC workshop, where information was provided regarding changes to employment legislation and the importance of keeping employment policies and procedures up to date. On reporting back to the Council, the Chair recommended that, given the number of employees employed by Millom Town Council (MTC), it would be beneficial to obtain specialist HR support.

Following consideration, the Council decided to proceed with the proposed package from two outside companies it was decided to go with Worknest to provide professional HR advice and guidance, assist with reviewing and maintaining employment policies and procedures and help ensure the Council meets its responsibilities as an employer.

76/26: ACCOUNTS/FINANCE COMMITTEE:

Cllr Liebhart proposed that the accounts be approved for payment, this was seconded by Cllr Amos-Milburn and agreed.

Cllr Faulkner proposed that the bank reconciliation which had been circulated be agreed as a true and correct record. This was seconded by Cllr Amos-Milburn and all agreed.

Cllr Faulkner proposed that the Clerk and RFO’s pay scales be adopted in relation to new pay scales issued by NALC. This was seconded by Cllr Amos-Milburn and agreed.

A donation request had been received from South Cumbria Music Festival. Cllr Brown proposed that a donation of £200 be paid, this was seconded by Cllr Amos-Milburn and agreed.

77/26: CUMBERLAND AND COUNCILLOR UPDATES/WORK GROUPS:

Cllr Brown reported that a light had been out in Bankfield Road and asked that the Clerk report this again as it was a danger to residents due to the darkening evenings. Action: Clerk to chase up

Cllr Brown also raised her concerns regarding the lack of white lines around the big lamp in Haverigg. The clerk informed the meeting that this had already been reported to Highways who stated that it was in their list of to do items. Cllr Brown asked that this be chased up again. Action: Clerk to chase up Highways Authority

Cllr Liebhart stated that herself, Cllr Amos-Milburn and Cllr Billing were looking into the Pavilion Project which is to be used for the youths of the town etc.

Cllr Amos-Milburn reported that a member of the public had asked her to report a vehicle parked on King Street which had no MOT and had been SORNed for it to be removed from the highway. Action: Clerk to look into this

Cllr Amos-Milburn informed the meeting that the Park Day celebrations had gone well and thanked all the councillors who helped on the day make it a success.

78/26: BEACH CAFÉ, HAVERIGG:

Two quotations had been received for the replacement of windows and doors at the beach café. The clerk informed the meeting that there was a sum of £7,200 ring fenced for repairs etc within the accounts. Cllr Faulkner proposed that the quotation from A Shephard be accepted at a cost of £3,400.00, this was seconded by Cllr Liebhart and agreed. Action: Clerk to write to contractor to do the works

79/26: CLERK’S UPDATES/INFORMATION:

A request had been sent in asking for permission to place a memorial seat within the town centre. Following a short discussion, it was agreed to write to the family member stating that they would have to contact Cumberland Authority with this request as Millom Town Council have no authority to allow this, however, if they would like to place a seat within the Millom Park the council would have no objections to this. Action: Clerk to write letter to family member

The clerk raised her concerns with the allotments on Lincoln Street and suggested that the council look into the possibility of a community allotment for the large area and perhaps a two-year rent free for a group/person who would like to take on the smaller one with the council paying for the removal of the rubbish etc. Cllr Faulkner stated she thought this was a good idea and all agreed. Action: Clerk to look further into this.

80/26: CORRESPONDENCE RECEIVED FOR INFORMATION/ACTION:

All relevant correspondence had been emailed out to councillors for their perusal and Comments.

81/26: PLANNING:

• 4/26/2198/0E1 – Application for a lawful development certificate for two proposed single storey extensions to the rear of the existing dwelling – 23 Willowside Park, Haverigg – The Council had no objections in principle to this application

• 4/26/2246/0F1 – Conversion of one dwelling into two dwellings – 43 Lord St, Millom – The Council had no objections in principle to this application

• 4/26/2257/0F1 – Demolition of garage and erection of wrap around extension – 74 Lowther Road Millom – The council had no objections in principle to this application

• 4/26/2150/0F1 – Quarry House Castle View Millom. Updated/amended information re consultation letter – The Council had no objections in principle to this application

• Variation of Condition 2 (Revision Plans to incorporate Bi-Fold doors on rear elevation) of planning approval 4/26/2220/0F1 – Construction of a 2-storey side extension over the existing garage including the installation of solar panels with external brick pillar and associated landscaping, plus internal and external alterations to an existing dwelling – 51 Lowther Road, Millom – No objections in principle to this application

• 4/26/2280/0F1 – Foul drainage connection to Mainsgate Road Public Sewer Land at Hodbarrow Nature Reserve, Millom – No objections in principle to this application

• 4/26/2290/0E1 – Lawful Development Certificate to confirm that a material commencement has been made to planning permission reference 4/26/2057/0B1 Residential Development of 8 dwellings and associated infrastructure – No objections in principle to this application.

Action: Clerk to write to Planning Authority with council’s comments.

82/26: ANY OTHER BUSINESS:

None

There being no further business the meeting closed at 08.20pm.

Signed: ……………………………. Chair

Dated: 28th October 2026

ACTIONS:

77/26: Clerk to chase up light out in Bankfield Road
Clerk to chase up Highways regarding white lines
Clerk to look into reporting abandoned car

78/26: Clerk to inform preferred contractor to carry out work at Beach Café

79/26: Clerk to write letter about memorial seat
Clerk to look further into allotments

81/26: Clerk to write to Planning Authority with Council’s comments