Subject Access Request Form

Millom Town Council

Subject Access Request Form

Process to Action

Name of requester

(Method of communication)

Email Address

Phone number

Postal Address

Is the request made under the Data Protection Legislation Yes No

Date Subject Access Request action to be completed by

(One month after receipt time limit)

Extension to the date of reply requested Yes No

(An extension of another two months is permissible provided it is communicated to the subject within the one month period)

Extension date advised to the Subject Requester and method of contact

Identification must be proven from the below list:

• Current UK/EEA Passport
• UK Photo card Driving Licence (Full or Provisional)
• EEA National Identity Card
• Full UK Paper Driving Licence
• State Benefits Entitlement Document
• State Pension Entitlement Document
• HMRC Tax Credit Document
• Local Authority Benefit Document
• State/Local Authority Educational Grant Document
• HMRC Tax Notification Document
• Disabled Driver’s Pass
• Financial Statement issued by bank, building society or credit card company
• Utility bill for supply of gas, electric, water or telephone landline
• A recent Mortgage Statement
• A recent council Tax Bill/Demand or Statement
• Tenancy Agreement
• Building Society Passbook which shows a transaction in the last 3 months and their address

Verification sought that the Subject Yes No

Access request is substantiated Yes No

Verification received Yes No

Verification if the Council cannot provide the information requested Yes No

Is the request excessive or unfounded? Yes No

Request to be actioned Yes No

Fee to be charged

(Subject Access requests must be undertaken free of charge to a requester unless the legislation permits a reasonable charge)

If the request is to be refused, action to be taken and by whom.

Changes requested to data/ or removal

Complaint Process

(Where a requestor is not satisfied with a response to a SAR, the council must manage this as a complaint)

Completion date of request

Date complaint received by requested and details of the complaint

Date complaint completed and outcome

Categories of Data to Check