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Millom Town Council
Millom Town Council was formed in 1974 when the parish boundaries changed from Cumberland.

Minutes
Ordinary
7th July 2021

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Millom Town Council

Minutes

Meeting held on Wednesday 7th July 2021 at 7.45PM in the Pensioners Hall

Page | 1 June 2021

Following the absence of the clerk the June meeting was forwarded until 7th July 2021

Present

Cllr R Peter (Mayor), Cllr R Kelly (Deputy Mayor), Cllr A Dixon, Cllr T Dixon, Cllr J Brown, Cllr B Crellin, Cllr G Brace, Cllr S Faulkner, Cllr D Burness, Cllr T Fitzwilliam, Mrs Cath Jopson (Clerk) and Ms Liz North (RFO/Assistant Clerk)
0 members of the public were present.

033/21: Apologies for Absence

Apologies were received from the following councillors: Cllrs Jakubowski, Donnelly, Billing and Pattinson

034/21: Mayors Announcements

The Mayor’s statement had been circulated prior to the meeting for councillor’s perusal this was as follows:

“May I start by raising the issue of electric scooters which has been brought up by individual Cllrs and members of the public. A number of near disasters have been cited and as a community we all need to be a lot clearer about the current laws covering the use of them and report any misuse to the police immediately.

It is with enormous pleasure that I see children shrieking with glee as they run from one part of the park to another. These major works have been a long haul for the community; indeed, I remember the first bids going in over 10 years ago. It has been one of the best things that has happened to Millom for a very long time. I am aware of some injuries inflicted by vandalism but we do have CCTV and will be searching for the culprits.

I thank Cllr Jakubowski and the Amenities and Recreation committee for dealing with all the heavy lifting in the final furlong. They have all done an amazing job and put their mark on the area. Well done.

Finally, I visited Millom Infants School again to look at their new playground. It is a creative and safe place to play and the children are obviously enjoying it. It was a very pleasant visit and it was hard not to just hop onto the equipment!”

035/21: Declarations of Pecuniary Interest

No declarations of pecuniary interest were received.

036/21: Actions Update from Previous Meeting Held on 26th May 2021

The clerk stated that all her actions had been completed and the information in relation to these were on the clerk’s report which had been circulated prior to the meeting.

Haverigg Car Park – The clerk informed the council that the only outstanding action was from Cllr McGrath where he had to produce photos of the Haverigg Car Park.
Action: Cllr McGrath – photos of Haverigg Car Park

The Clerk informed the council that she had a response from CBC about the upkeep of the carpark and that it was being looked into. (for further information see below in Haverigg Matters)

037/21: To Approve as a True Record the Minutes of the Meeting Held on 26th May 2021

The minutes had been circulated prior to the meeting and it was proposed that they be signed as a true and correct record. Agreed and Signed.

038/21: To Note the Minutes of the A&R Meeting Held on 20th May 2021

The minutes of the recent A&R meeting held on 20th May had been circulated for Councillor’s information.

039/21: To Note the Minutes of the Mayor Making Held on 19th May 2021

The draft minutes of the Mayor Making held on 19th May had been circulated for information.

040/21: Open to Public

There were no members of the public were present.

041/21: Cumbria County Council

The clerk informed the council that no report/update had been received from any of the Cumbria County Councillors. It was proposed that the clerk contact and politely ask if the CCC representatives could give an update when there was one or just inform us that there is nothing to report. The clerk also to ask if there is any further information on the unitary discussions. It was also requested that the question of a one-way system be placed onto the next agenda and any questions that councillors feel they want answers to from CCC be sent to the clerk for submission.
Action: Clerk to contact CCC representatives/All councillors with any questions for CCC to submit to clerk for submission/Clerk to place One-Way system for Millom on next agenda

042/21: Copeland Borough Council Report

The clerk informed the council that no report/update had been received from any of the CBC representatives. A short discussion took place about the proposed one-way system for Millom Town. The clerk to add this item on the next agenda.
Action: Clerk to place on next meeting agenda.

043/21: Millom Town Councillor & Clerk’s Update

  • a) To approve the Annual Governance Statement 2020/21 – Proposed, seconded and agreed. Action: RFO to submit documents
  • b) To approve the Accounting Statements for 2020/21 – Proposed, seconded and agreed
  • c) To approve new Account Signatories/Direct Debit Card on Co-operative Account – Proposed, seconded and agreed. Action: RFO to arrange
  • d) To approve the change of contract for the Bowling Green Agreement to the New Clerk Mrs Cath Jopson – Approved. Action: Clerk to arrange for signing
  • e) To approve the closure of the Millom Mayor’s appeal account – Approved. Action: RFO to arrange
  • f) Clerk’s Report – positive feedback, to be continued. Action: Clerk to continue monthly reports

044/21: Towns Fund Bid

No further information received.

045/21: Environment Party Committee

Minutes circulated. This will be a detailed project; updates to be provided regularly.

046/21: Millom Town Plan

To be discussed at tomorrow’s A&R meeting (Thursday 8th July). A report will be brought forward to the Council.

047/21: Haverigg Issues

  • a) Haverigg Car Park – CBC options presented:
    • Offer on open market
    • Offer to adjacent shop owners
    • Asset transfer to MTC

    Preferred option: asset transfer (if repaired first). Quotation noted: £10,500.
    Action: Clerk to obtain more info and place on next agenda.

  • b) HMP Haverigg – Good work reported. A task schedule is to be created.
    Action: Clerk to circulate worksheet
    Action: Councillors to send completed worksheets to Clerk
  • c) Line Markings – Concerns raised on worn lines around Inshore Rescue building and “big light” area.
    Action: Clerk to arrange painting and contact CCC Highways
  • d) Tarn Head Lane/St Luke’s Road – Land appears unregistered.
    Action: Clerk to contact Cllr McGrath re: possible grant aid
  • e) Sand Dunes – Barbed wire exposed due to wind. Hazardous.
    Action: Clerk to act on photos from Cllr Faulkner urgently

048/21: Millom and Haverigg Civic Society

£15 donation to Civic Voice membership approved.
Action: RFO to arrange payment

049/21: Annual Town Awards

To be placed on next meeting agenda.
Action: Clerk to add to agenda

050/21: Millom Markets

Cllr Dixon raised a proposal from a trader to hold Wednesday markets.
Council supportive subject to permits, insurance, COVID safety.
Consultation with local businesses advised.
Action: Cllr Dixon to inform the trader of feedback

051/21: Planning

  • CH/4/21/2228/OF1: 189 Devonshire Road – No objections
  • CH/4/21/2257/OF1: Extension to entrance lobby, Millom Hospital – No objections
  • 4/21/2214/OB1: Footways condition variation, Holborn Hill – No objections, refer to previous correspondence
  • 4/21/2281/TPO: Works to two sycamore trees, Lancashire Road – No objections
  • 4/21/2288/OF1: Solar lighting to sports track, Millom School – No objections
  • CH/4/21/2229/OF1: Rear extension & garden wall, 6 Derwentwater Close – Objection received from neighbor. Council requests investigation of possible encroachment.

Action: Clerk to send councillor comments to CBC

052/21: Accounts

Accounts circulated prior to meeting. Approved.
Action: RFO to pay invoices

053/21: Any Other Business

Items to be on next agenda:

  • Dog fouling
  • Church Walk – CCC progress & responsibilities
  • Previous Actions follow-up
  • Millom Toilets
  • Footpaths

There being no further business the meeting closed at 08.20pm

Cllr R Peter, Mayor………………………………………………… Dated: 28th July 2021

Actions

  • 034/21: Cllr McGrath – photos of Haverigg Car Park
  • 041/21:
    • Clerk to contact CCC representatives
    • All councillors with questions submit to Clerk
    • Clerk to add One-Way system to agenda
  • 042/21: Clerk to add one-way system to agenda
  • 043/21:
    • a) RFO to submit documents
    • c) RFO to arrange amendments to Co-op Account
    • d) Clerk to arrange agreement signing
    • e) RFO to close Mayor’s appeal account
    • f) Clerk to continue monthly reports
  • 047/21:
    • a) Clerk to obtain asset transfer details
    • b) Clerk to circulate task sheet; councillors to provide tasks
    • c) Clerk to arrange line markings & contact CCC Highways
    • d) Clerk to liaise with Cllr McGrath
    • e) Clerk to act urgently on barbed wire photos
  • 048/21: RFO to pay £15 to Civic Society
  • 049/21: Clerk to add Town Awards to agenda
  • 050/21: Cllr Dixon to respond to market trader
  • 051/21: Clerk to respond to CBC with planning comments
  • 052/21: RFO to settle invoices
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Millom Town Council was formed in 1974 when the parish boundaries changed from Cumberland.
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