Minutes
Ordinary
26th January 2022

Minutes of a Meeting of Millom Town Council

Date: Wednesday, 26th January 2022

Time: 7:30 PM

Location: Town Council Offices

Present

Clr R Peter (Chair), Clr R Kelly, Clr B Crellin, Clr G McGrath, Clr G Brace,
Clr R Pattinson, Clr S Faulkner, Clr J Brown, Clr D Billing, Clrs A & T Dixon.
Officers: Cath Jopson (Town Clerk & RFO), Liz North (Assistant Clerk)

Apologies

Apologies received from Clrs Jakubowski, Burness, and Donnelly.

187/21: Apologies

As noted above.

188/21: Exclusion of Press & Public

No members of the press or public attended.

189/21: Mayor’s Announcements

The mayor’s announcements were circulated prior to the meeting. No declarations of pecuniary interest were received.

190/21: Actions Update

The clerk reported that all office actions from the previous meeting had been completed.

191/21: Approval of Previous Minutes

The minutes of the meeting held on 24th November 2021 were approved and signed as a true record.

192/21: Finance Meeting Minutes

Minutes of the Finance Committee meeting held on 23rd November 2021 were noted.

193/21: Extraordinary Meeting Minutes

Minutes of the extraordinary meeting held on 12th January 2022 were approved.

194/21: Public Participation

No members of the public attended.

195/21: Cumbria County Council

No updates received.

196/21: Copeland Borough Council

Nothing to report.

197/21: Councillor & Clerk Updates

The clerk’s report was circulated within the working papers.

198/21: Great British Spring Clean

The council agreed to participate in March, subject to volunteers. Clerk to arrange date and posters.

199/21: Copeland Local Plan

Meeting scheduled for 3rd February 2022 with Copeland Borough Council. Clerk to arrange a pre‑meeting for councillors to prepare questions.

200/21: Committees & Working Parties

Review of current committees agreed. A meeting to be arranged by Clr Brace with Clrs Peter, Kelly, Pattinson, Brace, and McGrath.

201/21: Policies & Procedures

• Child Protection Policy — amendments required
• Health & Safety Policy — approved and signed
• Vexatious Complaints Policy — amendments required
• Risk Register & Assessment — approved and signed
• Appraisal Policy — amendments required

202/21: Towns Fund Bid Update

Clr Brace attended the Town Board meeting and provided updates on the Iron Line, Heritage Buildings, Community Health, and connectivity projects. Council requested a Town Board presentation.

203/21: Environment Party Committee

No meeting held. Trees for the Queen’s Platinum Jubilee are expected to be planted mid‑March.

204/21: Office Lease

Clr McGrath to assist the clerk in finalising lease arrangements.

205/21: Millom Heritage Triangle

Presentation and walkabout to be arranged for councillors.

206/21: Town Plan

No updates available.

207/21: Meeting Updates

• Clerk/RFO Employment Working Party: Agreed to increase hours and close the front desk at 12 PM daily.
• HMP Working Parties: Positive future collaboration planned.
• Lengthsman Scheme: Meeting on 20th January was productive; further discussion pending.

208/21: GDF Partnership

Working group formed: Clrs Billing, Peter, Faulkner, Kelly, and Brace.

209/21: Haverigg Issues

• Memorial Benches: Clerk preparing seating policy.
• White Rock Signage: CBC confirmed installation pending.

211/21: Millom Town/Park Issues

HMP invited to assist with sensory garden replanting.

212/21: Councillor Vacancy

Mr Tim Lees was co‑opted as councillor for Holborn Hill Ward.

213/21: Correspondence

Circulated for councillors’ information.

214/21: Millom Library

Clerk to write to CCC and CBC regarding library relocation and office reopening.

215/21: Planning Applications

• 4/21/2555/0F1 — Bridge Café, Millom
• 4/22/2004/0F1 — Hair & Beauty Salon, Millom
• 4/22/2012/0F1 — Marron House, Haverigg

No objections submitted.

216/21: Accounts

Invoices approved and signed for payment.

217/21: Church Walk Refurbishment

Contractor’s cost increase (£10,000) approved. Work to proceed with current contractor.

218/21: Any Other Business

The state of local roads to be added to the next agenda.

Actions Summary