Millom Town Council
Millom Town Council was formed in 1974 when the parish boundaries changed from Cumberland.
Signed: …………………. Mayor/ChairMTC
Review date: October 2027
1.01 Under s.136 Local Government Act 1972, every local authority must make standing orders with respect to the making of contracts for the supply of goods or materials or for the execution of works.
1.02 The scope of the Contract Procedures Rules is that of both Millom Town Council.
1.03 The use of the word ‘Council’ in this document should be deemed as meaning the Millom Town Council unless explicitly stated.
1.04 The primary objective of these contract procedures is to ensure that all contracts for works, services and supplies (goods and services) are entered into by the Council in a manner which:
1.05 To do this, selection and award procedures for contracts must be conducted fairly, transparently, and in an open and regularised way. The Council must conform to relevant legal requirements.
1.06 References to the Chief Finance Officer, Town Clerk and Responsible Finance Committee in these procedures shall have the same meaning as defined in Financial Regulations.
2.01 These contract procedures are made pursuant to the Local Government Act 1972 Section 135 and shall apply to contracts and contracting procedures, whether formal or otherwise, for the purchase of works, goods or services. They relate to both revenue and capital expenditure.
2.02 No contract, extension of contract or purchase may be made unless an approved budget exists for the expenditure.
2.03 Officers responsible for purchasing must comply with these contract procedures. They lay down minimum requirements and a more thorough procedure may be appropriate for a particular contract (for example, it may not always be appropriate to make use of an exemption in accordance with Section 6 below even if one might apply or be granted).
2.04 For the purpose of these procedures, where there is a requirement for communication to be in writing, this shall be deemed to include e-mail addresses as well as hard copy.
2.05 Officers responsible for purchasing must:
3.01 Subject to procedures in section 6, every contract and procurement made by or on behalf of the council shall comply with:
4.01 Officers employed by the council must comply with Paragraph 10 of the Council’s “Code of Conduct for Local Government Employees”, relating to conflicts of interest.
4.02 Procurement should only be undertaken by officers adhering to the strictest professional and ethical standards. The council recognises the Chartered Institute of Procurement and Supply (CIPS) Code of Conduct.
5.01 The activities relating to the contracting and procurement processes are segregated in particular between the following phases:
Segregation of duties must exist between raising purchase orders and commitment of expenditure and also receipt and payment.
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APRIL 30TH: Methodist Church meeting room
MAY 28TH: Methodist Church meeting room
JUNE 25TH: Methodist Church meeting room
JULY 30TH: Methodist Church meeting room
All meetings will commence at 07.00pm unless otherwise stated on
the agenda.